Sep 1, 2026 | NCDCTA BOD Meeting - Virtual

Attendees:  Katherine Thornton, Ellie Balakrishnan, Amanda Clodfelter, Helen Ingersoll, Haven Salzwedel, Heather Boyer, Anita Quinn, Amy Brumbach 

Absent: Mandi Martyn, Sarah Bookner, Jordan McKenzie-Solis, Charlotte Meli

President, Helen Ingersoll, called the meeting to order at 7:03pm

Helen read the NCDCTA Charter. 

NCDCTA BOARD TEAM CHARTER:

• We the board of the NCDCTA hold the following values as guiding principles to carry out the mission of our organization.

• To educate, promote camaraderie and recognize achievement in dressage and eventing.

• Respect, Humility, Patience, Self Awareness, Supportiveness, Accountability, Listening, Generosity, and Helpfulness

• Communication that is: Clear, Flexible, Ongoing, Supportive, Constructive and Safe while celebrating brave efforts to question and disagree.

• Decision making that is shared. Roles that can be flexible and board members that are engaged, present, and share appreciation for and with one another, freely.

Reports:

• President Report: Helen Ingersoll

• Vice President Report: Amy Brumbach

• • Membership numbers as of 9/1/26

  • • Members

    • Jr/YR - 96

    • AA - 376

    • Open - 120

    • TOTAL - 592

    • 
      

    • Horses

    • Paid - 317

    • Volunteer Card - 69

    • TOTAL - 386

• Treasurer Report: Anita Quinn 

• • Balance as of 8/2/26

  • • Checking: $50,558

    • Savings: $1,596

    • Show account: $0

    • PayPal: $2,547

    • Investment account: $111,066

    • Total: $165,768

  • Difference from last month: -$25,630

  • Revenue: $7,881

  • • Competition: CBLM $2,032

    • Education: $3,460

    • HOY/Gala: $620

    • Membership: $1,768

  • Expenses: $58,045

  • • Communication: $632

    • Competition: $12,383 (CBLM/HM/AL)

    • Education: $43,764 (Brain and body symposium)

    • General reimbursed: $35

    • Membership: $1,105

    • Overhead: $124

  • Net Revenue: -$50,163

• Volunteer Report: Charlotte Meli

• • Launched the volunteer incentive program and the volunteer page on the website is up and running! 

  • I am still looking for more volunteers for Harvest Moon if anyone on the board is interested in volunteering or knows anyone that might be willing to volunteer. If so, please send them my way! 

• Sponsorship Report: Heather Boyer 

• Gala Report: Ellie Balakrishnan

• • Not much to report here, but I talked with Helen a few weeks back and we did discuss the possibility of switching the raffle to a silent auction and then working on some sort of gift bag for all attendees (sponsored, of course). I haven’t yet had a chance to actually put much effort into this but will be doing so soon.  

• Communication Report: Sarah Bookner, Haven Salzwedel

• • Social Media:

  • • Instagram top post this month: 

    • • Portofino closing date post

      • 465 views · 249 reached · 27 interactions

      • Upcoming events and shows consistently get more views and engagement

    • Facebook top post this month: 

    • • JR/YR scholarship deadline

      • 1,476 views · 1,531 reached · 23 interactions

      • Well timed reminders or deadlines tend to get better traction and engagement

    • What worked well this month?

    • • Posts were able to be scheduled ahead and led to more consistency in the posting calendar

    • What needs attention or improvement?

    • • Could use some more community engagement posts! Board announcements really need to come with some type of image to get any traction on facebook and I can't post on instagram without an image

    • Upcoming priorities for the next month

    • • 18/63 remaining sponsor posts committed for the year; 50% of sponsors have already had their commitments met

• Competition Report: Amy Brumbach

- CBLM Dues: ~$6000 (income)

- Championship Prize: Backpack Cooler (~$2500) + Sash + Medal

      Reserve Champ Prize: Leather Halter w/ Nameplate (~$1800) + Sash + medal

      3rd Place Prize: Canvas Tote Bag ($400) + Ribbon + Medal

-High Score Individual Levels: Trophies

• Eventing Report: Katherine Thornton

• Education Report: Shannon Stone 

• Jr/Yr Report: Mandi Martyn

• • No one applied for a scholarship for cBLMs. I updated the announcement and sent it to Haven this morning for social media to try to get applications for Autumn Leaves.

• Membership Secretary Report: Will Barrus

• Western Dressage: Amanda Clodfelter

• Newsletter: Ariana Rogers

• • Finishing the newsletter this week with the hope to get it out by the weekend

Old Business: none

New Business: none

Next meeting: October 6, 2026 @ 7pm 

Helen adjourned the meeting at 7:24pm

Minutes respectfully submitted by Jordan McKenzie-Solis, Recording Secretary.