NCDCTA Board Meeting December 3, 2024
Helen Ingersoll called the meeting to order at 7:05. In attendance were Helen Ingersoll, Amy Brumbach, Mandi Martyn, Charlotte Meli, Heather Turner, Heather Boyer, Ellie Balakrishnan and Tonya Bruno. Joining via Google Meet were Melanie Harper, Ali Perkins LaTorre and Alex Martini. Also in attendance was Will Barrus, Membership Secretary. Absent from the meeting was Erica Pawlak.
Membership Secretary, Will Barrus- Horse of the Year is updated and most major questions are answered, The Calendar is updated. Annual Scholarships had no submissions. Will discussed the 2025 HOY Score submission form and made recommendations for the process. Will recommended we explain the self submission requirements at the Gala. Will made a recommendation to have our Show Series members/organizers of show to get people who are participating in their Shows who are not NCDCTA Members to join.
President’s report, Helen Ingersoll. Helen and Will met to discuss the HOY Self reporting. She also met with a Show Manager who will likely run our 2025 Shows.Helen discussed the Annual Report and that she has asked all Board members to lay out what it is that they have done for each Committee to be included in the Annual Report.
Vice President’s report, Amy Brumbach- Amy is working on Breed numbers for HOY.
Treasurer’s report, Heather Turner The NCDCTA balance is low as people are rejoining for 2025, the Show expenses from the Fall and Gala expenses.
Dressage Training report, Ali Perkins LaTorre, The Trainer’s Conference was a great success and Mandi Martyn is taking over the Dressage 4 Kids Program.
Eventing report, Alex Martini and Mel Harper- Mel and Alex presented the Eventing Medal totals. Alex and Mel have put together a proposal to revise the Medal program. There was discussion about if the medals can be earned with multiple horses.
Jr/YR report- Mandi Martyn- The Scholarship submissions were very successful this year and all of the Scholarship winners have done their write ups about their experiences. Mandi is taking over the Dressage 4 Kids Program.
Gala report, Ellie Balakrishnan- Ellie has ordered ribbons for Gala and is contacting people who checked the box on their Membership application that they are willing to volunteer for HOY. Ellie asked everyone to make sure they are getting Gala raffle sponsors. There was discussion about ticket pricing. Ellie proposed a Table cost for the gala of $575 per table, Tonya seconded it and it passed unanimously.
Communication report, Sarah Bookner- Sarah shared the proposal from Mythic Landing Enterprises who manages websites and specialize in GMO’s. There was discussion about different aspects of the proposal and it was decided that Will Barrus will schedule a call with Mythic Landing to answer some questions. In addition, Helen is talking to another website Company.
Membership Numbers:
Final 2024 membership numbers as of 11/15/2024
Adult Amateur: 391
Jr/YR: 117
Open: 137
Total Members: 645
Paid Horses: 388
Volunteer Card Horses: 106
Total Horses: 494
Other member information of interest
New Members: 156
Renewing Members: 394
Reactivated Members: 95
Dressage Only: 390
Western Dressage: 71
Dressage & Eventing: 179
Eventing Only: 55
Breeding: 27
Lifetime Members: 6
Trainers: 81
Officials: 23
E-News ONLY: 99
Female: 612
Male: 30
Gender Unknown: 3
Other Horse Information of Interest
New Horses: 200
Renewing Horses: 247
Reactivated Horses: 47
Volunteer Card Information
Outstanding Volunteer Cards: 2553
The meeting was adjourned at 9:05.
The next meeting will be via Google Meet on Tuesday, January 7, 2025
Minutes respectfully submitted by Tonya Bruno, Recording Secretary.
Minutes passed by majority Board vote.
