NCDCTA Board Call, October 1, 2024
Helen Ingersoll read the NCDCTA charter and called the meeting to order at 7:03. Present on the call were Helen Ingersoll, Amy Brumbach, Heather Turner, Heather Boyer, Mandi Martyn, Mel Harper, Alex Martini, Charlotte Meli, Ellie Balakrishnan and Tonya Bruno. Absent from the call were Sarah Bookner, Ali Perkins LaTorre and Ericka Pawlak.
Membership Secretary report, Will Barrus: Will has moved the NCDCTA database and HOY data to a secure location within Google Drive and ensured the files are automatically updated. HOY results have been published and teams eligible for Championships classes at Autumn Leaves identified. Will is working with riders who delayed renewing memberships & horse registrations to ensure they can ride in the championships without negatively impacting HOY. 2024 is coming to a close at the end of November and membership renewals/registrations will begin for 2025 early in October.
Newsletter report, Shannon Hoffman: The Newsletter is out and the next quarterly newsletter deadline is November 15 for the December newsletter.
President’s report, Helen Ingersoll- Helen and Amy Brumbach were Award presenters at Autumn Leaves/BLM’s. Helen has been working with Charlotte related to Volunteer coordination. Helen coordinated with the necessary Board members related to shows. Helen discussed website and other information management tools.
Vice President’s report, Amy Brumbach- Amy is working on the details of the 2025 NCDCTA Equine Festival.
Current membership numbers for 10/1/2024
Adult Amateur: 387
Jr/YR: 116
Open: 135
Total Members: 638
Paid Horses: 380
Volunteer Card Horses: 105
Total Horses: 485
Other member information of interest
New Members: 153
Renewing Members: 390
Reactivated Members: 95
Dressage Only: 388
Western Dressage: 71
Dressage & Eventing: 175
Eventing Only: 54
Breeding: 27
Lifetime Members: 6
Trainers: 80
Officials: 23
E-News ONLY: 98
Female: 606
Male: 30
Treasurer’s report, Heather Turner- Heather presented current numbers for the accounts. She is finalizing Labor of Love financials as well as working on the totals for Autumn Leaves. Heather will put a “zero based budget” template to show the Board how it works for cost submissions.
Dressage education chair, Ali Perkins LaTorre- The Trainer’s conference is scheduled for November 23, 2024 and will be held at Elon. The grant proposal is sent into the dressage foundation.They have reviewed it but she has not heard if we received the grant or not yet.
Competition report, Ericka Pawlak- Ericka is finalizing the high score awards for Harvest Moon and working on finalizing Autumn Leaves. She also is working on 2025 planning of Show dates.
Jr/YR report, Mandi Martyn- Mandi is doing a costume class and a stall decorating contest for the Autumn Leaves show.
Gala report, Ellie Balakrishnan- Ellie has put together her Budget for the Gala and will incorporate the zero based budget that Heather Turner is sending out to the board. She is working on prizes as well as dining options to stay within budget goals.
Eventing report, Alex Martini and Mel Harper- Alex and Mel have 5 open spots for the Tim Bourke eventing clinic that they will be working to fill those spots at War Horse. They are getting all of the items together for the War Horse Championships.
There was discussion about the rules related to the NCDCTA Eventing Championships (outside of HOY.)
Email vote between meetings:
The Executive Committee discussed and presented a proposal to the Board to increase dues by $10 for each division (Professional, Amateur, JrYR and Family) as well as horse registrations. The vote passed via email.
New Business:
Old Business: Heather Boyer and Ellie Balakrishnan put together a proposal for the Volunteer Card and usages. It was decided to utilize Volunteer Cards for additional gala raffle tickets.
Tonya Bruno asked that members of the Board who plan to step down after this year to please let her or Helen know so she can get those Board Role descriptions done first.
Meeting was adjourned at 8:55 by Helen Ingersoll.
Minutes respectfully submitted by Tonya Bruno, recording Secretary
Minutes passed by majority Board vote
