NCDCTA Board Call September 3, 2024
Amy Brumbach called the meeting to order at 7:03. On the call were Amy Brumbach, Heather Turner, Charlotte Meli, Heather Boyer, Ellie Balakrishnan, Sarah Bookner, Ali LaTorre, Alex Martini, Melanie Harper, Tonya Bruno, Mandi Martyn and Erica Pawlak. Helen Ingersoll was absent.
7pm Open Meeting with Team Charter
Membership Secretary Report
Newsletter Report, Shannon Hoffman has the Newsletter almost done and is waiting for a couple more promised articles.
President Report
Vice President Report, Amy Brumbach- Amy is working on getting the Festival details finalized.
Current membership numbers for 9/3/2024
Adult Amateur: 382
Jr/YR: 114
Open: 129
Total Members: 625
Paid Horses: 369
Volunteer Card Horses: 103
Total Horses: 472
Other member information of interest
New Members: 150
Renewing Members: 383
Reactivated Members: 92
Dressage Only: 379
Western Dressage: 70
Dressage & Eventing: 173
Eventing Only: 52
Breeding: 27
Lifetime Members: 6
Trainers: 78
Officials: 22
E-News ONLY: 95
Female: 595
Male: 28
Other Horse Information of Interest
New Horses: 189
Renewing Horses: 240
Reactivated Horses: 43
Treasurer Report, Heather Turner- Heather reported on the current balance which is elevated but we have not paid any Labor of Love invoices yet. We have a Merchant account that is up and running for taking fees.
Competition Report, Erica Pawlak- Labor of Love entries were down and unfortunately there were some internet connectivity issues on Saturday which delayed scoring. CBLM’s/Harvest Moon is in a week and Erica has been reaching out to all involved for the Show.
Eventing Report, Alex Martini and Melanie Harper- Alex and Melanie discussed the WAR Horse ribbons decisions. Melanie talked about the Tim Bourke clinic signups which has not yet filled and options for fees were discussed and agreed upon by the Board.
Communication Report, Sarah Bookner- Sarah has looked into the website and has determined we will need to update our Website provider for next year as the plan we are on with the current Website has expired. She is going to look for providers including those within NCDCTA Members.
Gala Report, Ellie Balakrishnan, is working on sourcing prizes and determining costs and will bring to the Board for decisions when she has firmer numbers.
Jr/Yr Report, Mandi Martyn- There was a Scholarship for a Jr/YR for Labor of Love and three Scholarships for Harvest Moon.
Dressage Education Report, Ali LaTorre- Ali is working on the Trainer’s Conference instructors as well as the Grant writing for the Dressage Foundation.
Volunteer Program Update, Heather Boyer- The Volunteer Card crew has updated the Volunteer Card proposals. All Board members should review these by October 1, 2024 meeting and be prepared to discuss and vote.
Old Business- None discussed
New Business- Sarah Bookner made a motion to approve the “not to exceed” Budget for Eventing ribbons and Heather Turner seconded the motion which unanimously passed.
Amy Brumbach adjourned the meeting at 8:08 PM. The next meeting is scheduled for a remote call on October 2, 2024 at 7:00PM
Minutes respectfully submitted by Tonya Bruno, Recording Secretary and approved by majority vote.
