Call Meeting to order 7:03pm by Helen Ingersoll, President. Present at the meeting were Helen Ingersoll, Amy Brumbach, Heather Turner, Melanie Harper, Alex Martini, Sarah Bookner, Ali LaTorre, Mandi Martyn, Erica Pawlak, Ellie Balakrishnan, Charlotte Meli, Heather Boyer and Tonya Bruno.
Read Team Charter, Helen Ingersoll, President
NCDCTA BOARD TEAM CHARTER
We the board of the NCDCTA hold the following values as guiding principles to carry out the mission of our organization.
To educate, promote camaraderie and recognize achievement in dressage and eventing.
Respect, Humility, Patience, Self Awareness, Supportiveness, Accountability, Listening, Generosity, and Helpfulness
Communication that is: Clear, Flexible, Ongoing, Supportive, Constructive and Safe while celebrating brave efforts to question and disagree.
Decision making that is shared. Roles that can be flexible and board members that are engaged, present, and share appreciation for and with one another, freely.
Will Barrus, Membership Secretary - Updated Membership and Horse Registration forms to include NCDCTA’s PayPal Merchant ID.
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Memberships and Horse Registrations are up-to-date.
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Analyzed National/Schooling participation in 2023 NCDCTA
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Championship Classes and provided report to BOD.
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Updated HOY. Another update will occur in the next 3-7 days.
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Have identified riders/owners/horses who have not renewed for 2024 and am sending out individual notices.
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Have identified riders/owners/horses who attempted to renew/join, but payment failed and am sending out individual notices.
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Updated Competition Recognition requirements on the website.
Shannon Hoffman - News/Comms Report The Newsletter is being finalized and will include the Capital Dressage Classic Show.
Presidents Report, Helen Ingersoll and Amy Brumbach had a meeting with the Carolina Horse Park that went well
Vice President Report, Amy Brumbach
Adult Amateur: 353
Jr/YR: 101
Open: 111
Total Members: 565
Paid Horses: 308
Volunteer Card Horses: 93
Total Horses: 401
Other member information of interest
New Members: 135
Renewing Members: 349
Reactivated Members: 81
Dressage Only: 336
Western Dressage: 66
Dressage & Eventing: 163
Eventing Only: 47
Breeding: 24
Lifetime Members: 6
Trainers: 68
Officials: 21
E-News ONLY: 82
Female: 538
Male: 27
Other Horse Information of Interest
New Horses: 161
Renewing Horses: 207
Reactivated Horses: 33
We had our first Small Horse/Pony NCDCTA sponsored prizes at the Capital Dressage Classic
Treasurer Report, Heather Turner, The Jillian Kreinbring clinic payments are coming into the account. Our Accountant filed an extension due to their scheduling so taxes will be filed November, 2024.
Competition Report, Erica Pawlak has to finalize prize lists for the three remaining Shows as well as order prizes. Erica discussed the cash prize money amounts for Championship classes for Autumn Leaves and CBLM and asked for discussion. Erica made a motion to adopt the $200 for first, $100 for second and $50 for third for CBLM Championship classes and $200 for first and $100 for second for Autumn Leaves NCDCTA Championships and Melanie seconded. The vote unanimously passed. There was additional discussion about prizes for upcoming shows for dressage, eventing and the Gala. Erica had discussion about the CBLM Competitor dinner amount and evaluating the options within the Budget. There was discussion about doing a Competitor dinner at Autumn Leaves and it was agreed we should hold the dinner. Erica asked for a person to commit to spearhead the organization of the dinners including tent/event set up.
Eventing Report, Melanie Harper and Alex Martini spoke about combining orders for the Eventing ribbons along with Erica’s ribbon ordering for the dressage shows. June WAR horse was a successful event for NCDCTA. There are sufficient ribbons for the July WAR horse and will be evaluated for August. The flights and facility are booked for the Tim Bourke Eventing clinic October 26 & 27 and they are putting final details together.
Education Report, Ali LaTorre. The Jillian Kreinbring clinic has 38 tickets sold as of 6/4/2024.
Communication Report, Sarah Bookner gave the analytics for emails and social media which are both above industry standards. Sarah discussed the NCDCTA brand standards and asked that the NCDCTA logo and the colors be used of navy, black and white. Heather asked about having an NCDCTA flyer that is available to promote NCDCTA. Sarah has something she has been working on for this.
JR/Yr Report, Mandi Martyn needs changes made on the Application to the website for the Jr/YR Scholarships. Mandi is going to work with Erica on Autumn Leaves Junior programs (Halloween themes as it is Halloween weekend.)
Gala Report, Ellie Balakrishnan is working with other Board members for ribbons and prizes for Gala.
Old Business:
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Volunteer Card Program Update Heather Boyer provided the revised entry form for the Volunteer Card asking businesses if they are interested in participating in the NCDCTA “Volunteer Cards for cash."
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Strategic Planning ~ August board meeting start at 6:00-9:00PM
New Business:
The meeting was adjourned at 9:21
The next meeting will be remote on July 2, 2024. The August meeting will be in person on August 6, 2024 at Jennifer Swanson’s Farm for strategic planning.
Minutes respectfully submitted by Tonya Bruno, Recording Secretary and passed by majority Board vote.
