7pm Call meeting to order by Helen Ingersoll, President at 7:03. Present at the meeting were Helen Ingersoll, Amy Brumbach, Heather Turner, Heather Boyer, Charlotte Meli, Ellie  Balakrishnan, Ali Perkins LaTorre, Melanie Harper, Alex Martini, Mandi Martyn, Sarah Bookner and Tonya Bruno. Absent from the meeting was Erica Pawlak.

 

Read Team Charter (Helen Ingersoll) 

Reports:

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President, Helen Ingersoll, working on finishing the Team Charter and background support. Both partial arenas are sold. 

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Vice President, Amy Brumbach

Current membership numbers for 5/7/2024

Adult Amateur: 329

Jr/YR: 92

Open: 104

Total Members: 525

Paid Horses: 280

Volunteer Card Horses: 86

Total Horses: 366

Other member information of interest

New Members: 115

Renewing Members: 335

Reactivated Members: 75

Dressage Only: 320

Western Dressage: 63

Dressage & Eventing: 147

Eventing Only: 39

Breeding: 21

Lifetime Members: 6

Trainers: 64

Officials: 21

 

Other Horse Information of Interest

New Horses: 136

Renewing Horses: 197

Reactivated Horses: 33

 

The new Pony Championship information has been sent out to Membership. 

Amy Brumbach put together a Committee to address Scholarships.

 

Treasurer, Heather Turner- taxes are going well and will be filed in May.  

 

Competition, Erica Pawlak

For CDC we still need a Welcome Wagon and Competitor Party sponsor.

Erica listed all of the spots she needs filled for the CDC Show. 

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Education, Ali Perkins LaTorre NCDCTA sponsored the Lendon Gray dinner and Amy Brumbach did a talk. The Jillian Kreinbring clinic signups are going well. 

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Eventing, Alex Martini and Melanie Harper- Alex and Melanie had a meeting with the Carolina Horse Park about NCDCTA doing WAR Horse Awards in conjunction with the Carolina Horse Park. The ribbons were ordered for the May and June WAR Horse series. The Carolina Horse Park has asked for 5 NCDCTA Volunteers to work each Event in addition to someone manning the NCDCTA tent and table and handling the scoring. 

Alex and Melanie are organizing an October Eventing Clinic with Tim Bourke to be held at Portofino Farms. 

They are evaluating holding a Bridle and Bit fitting clinic with Katie Cook with Synchrony Bit and Bridle fitting.

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Gala, Ellie Balakrishnan The Gala will be on January 11, 2025 at The Grandover Resort in Greensboro. The initial deposit has been paid.

Jr/Yr, Mandi Martyn First application came in for Scholarships. Jr/YR can apply for any of the Shows throughout the year. 

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Communication, Sarah Bookner Sarah is keeping social media updated. Constant Contact for emails and our “open rate” is 60% (industry average is 40%) which is very good and the “click through” rate to highlighted issues is 8% which a good result as well (industry average is 3%)

Sarah asked that everyone on the Board to “Like” a post and “reshare” posts as it helps with Newsfeed algorithms. 

Sarah is working on clarifying  NCDCTA Branding standards. 

 

Membership Secretary, Will Barrus

• Memberships and Horse Registrations are up-to-date.

• Volunteer Card Requests. NCDCTA will no longer issue blank volunteer cards to competition organizers.

• Volunteer card information will be emailed to each recipient

• HOY will be updated by Friday evening, May 10.

 

Newsletter, Shannon Hoffman

Shannon needs to know about everything that needs to be in the Newsletter by May 15th.  

The Newsletter will come out on June 1st.  

 

Old Business:

Volunteer Card Proposal by Heather Boyer and Ellie Balakrishnan- Presented Volunteer Card thoughts on value of Volunteer Cards and proposal as to how the Volunteer cards can be used by Show Sponsors, Trainers and Community Businesses in addition to using for HOY registrations. They are establishing ideas for how to track the Volunteer Cards. 

Helen Ingersoll summarized that there are three main things to consider:

The data collection, benefits of Volunteer cards for Members and how it is we sign up people.

 

The next meeting will be virtual on Jun 4, 2024 and July will be virtual meeting with August 6 being the next in person meeting held at Jen Swanson’s farm in Durham.

 

Helen Ingersoll adjourned the Meeting at 9:09

Minutes respectfully submitted by Tonya Bruno, Recording Secretary.

Approved by Majority Board Vote May 8, 2024