Feb 3, 2026 | NCDCTA BOD Meeting - Virtual

Attendees: Helen Ingersoll Amy Brumbach Heather Turner Jordan McKenzie-Solis Ellie Balakrishnan Heather Boyer Charlotte Meli Ali LaTorre Mandi Martyn Absent: Katherine Thornton Lisa Chisholm Will Barrus

President, Helen Ingersoll, called the meeting to order at 7:05

Helen read the NCDCTA Charter.

NCDCTA BOARD TEAM CHARTER:

• We the board of the NCDCTA hold the following values as guiding principles to carry out the mission of our organization.
• To educate, promote camaraderie and recognize achievement in dressage and eventing.
• Respect, Humility, Patience, Self Awareness, Supportiveness, Accountability, Listening, Generosity, and Helpfulness
• Communication that is: Clear, Flexible, Ongoing, Supportive, Constructive and Safe while celebrating brave efforts to question and disagree.
• Decision making that is shared. Roles that can be flexible and board members that are engaged, present, and share appreciation for and with one another, freely.

Reports:

President Report: Helen Ingersoll

Organizing the gala rescheduling

Working with incoming Communication chairs on forward initiatives

Planning with Education and Western Dressage chairs on plans for the year

Introduced the new board members

Looking forward to the initiatives coming up in 2026!

Vice President Report: Amy Brumbach

Membership numbers as of 2/3/26:

Family +1 Bundle: 34

Family +2 Bundle: 12

Junior Individual: 49

Lifetime: 6

Senior Individual: 317

Total Membership: 418

Junior Young/Rider: 63

Adult Amateur: 268

Open: 87

Total Membership: 418

Horse Registration - Paid: 125

Horse Registration - Volunteer Card: 36

Total Horse Registrations: 161

Treasurer Report: Heather Turner

Balance $73,752.47 (up from ~$48k)

Gala bill to come: last year was around $40k

Payments through website working well

Getting payments and refunds for gala

Getting registration for horses and brain/body symposium

Working on 2025 taxes

Prepared to handover to new person

Volunteer Report: Charlotte Meli

Created blurb for annual report

Getting dates together to begin recruiting volunteers

Sponsorship Report: Heather Boyer

GGT Footing sponsorship arrived

Gave 10 AP saddle pads (equal to $250), planning to present them at show (maybe eventing championships)

Will apply towards vendor spot

Cabin Branch sponsorship arrived

Gave shoutout for Heart Horse level sponsorship with Your Expert Saddle Fitter and Famous Saddlery

There are requirements to earn a free saddle, must enter name after completing 2026 NCDCTA events

LeMieux jackets to be given to gala chair

Gala Report: Ellie Balakrishnan

Meeting at Gala:

Send out annual/year end report via email and then have meeting after cocktail hour (questions, vote on board, etc)

Offer to take questions in advance, will answer via email and at the gala

Ellie will cancel Grandover meeting room

360 registered

Processing refunds (around 40 so far)

Planning for about $3k loss

JJ Tate unable to attend reschedule date, will play recording key note speech

Competition Report: Amy Brumbach and Helen Ingersoll

Met with FlightLine about NCDCTA Level 1 recognized show on 7/22/26

NCDCTA responsible for cost of facility, plan to have at Gaitway Stables (will need dressage court, Heather Boyer offered; will also need judges booth)

NCDCTA will have to provide either $1k or $1.5k sponsorship (depending on level of judge), after this is received - will go on calendar

FlightLine manages show (ribbons, prizes, schedule, etc) and takes all profit

Will plan for intro level through FEI

Considering including fundraising (tack sale, bake sale, etc)

Met with HorseShowOffice who is planning to manage BLMs (Sept 11-13, 2026) and potentially NCDCTA championships (October 16-18, 2026)

Prizelist for BLMs to be done this spring

Considering having both C and E judges at the NCDCTA shows

Dressage Report: Ali LaTorre

L program: will end at 5 on 2/28 so can attend Gala, will celebrate the fact that they’re at the halfway point at the gala

Board to promote L program auditing

Next meeting: March 3, 2026 @ 7pm - virtual

Helen adjourned the meeting at 8:23pm

Minutes respectfully submitted by Jordan McKenzie-Solis, Recording Secretary.

Minutes passed by majority Board vote.