Jan 7, 2025 | NCDCTA Board Meeting REMOTE

Attendees:Helen Ingersoll, Amy Brumbach, Heather Turner, Tonya Bruno, Charlotte Meli, Ellie Balakrishnan, Ali LaTorre, Mandi Martyn, Alex Martini, Erica Pawlak, Melanie Harper, Sarah Bookner and Heather Boyer. 

1. 7pm Call meeting to order, Helen Ingersoll read the NCDCTA Charter

2. Membership secretary report, Will Barrus, Membership sign up so far is ahead of where we have been in the past. Will is also working on Volunteer Card details and HOY self reporting. 

Current membership numbers for 1/6/2025

Adult Amateur: 139

Jr/YR: 37

Open: 48

Total Members: 224

Paid Horses: 109

Volunteer Card Horses: 17

Total Horses: 126

Other member information of interest

New Members: 27

Renewing Members: 173

Reactivated Members: 24

Dressage Only: 127

Western Dressage: 25

Dressage & Eventing: 74

Eventing Only: 18

Breeding: 11

Lifetime Members: 6

Trainers: 18

Officials: 6

Other Horse Information of Interest

New Horses: 31

Renewing Horses: 87

 

1. Presidents report, Helen Ingersoll Helen has been working to fill all Board positions for 2025. She is pleased with the progress and caliber of new Board members. 

2. VP Report, Amy Brumbach Amy read through Membership numbers and will discuss other details later in the Agenda. 

3. Treasurer Report, Heather Turner, Heather reports that Memberships and Gala payments are coming into the account. There are payments going out to the Gala expenses. Heather is also working on the taxes as well as putting together year end financials for the Gala Board meeting.

4. Competition Report, Erica Pawlak Erica is working on wrapping up all the details from this year's shows. She will also work with the incoming Competition Chair.

5. Communications Report, Sarah Bookner Sarah has been focusing on sending out information about the Gala. Sarah will also work with the incoming Communications Chair.

6. Education Report, Ali LaTorre 

7. Jr/Yr Report, Mandi Martyn Mandi has sent possible Dressage 4Kids clinic dates. 

8. Eventing Report,  Alex Martini and Melanie Harper Alex and Mel presented their recommended changes for the Eventing Medals program. There was discussion and they will make the changes and send out for an email Board vote. 

9. Gala Report, Ellie Balakrishnan Ellie discussed the tables for our Gala Sponsors. The Gala attendance is very high at over 380 attendees. Ellie asked for additional photos for the slideshow. 

Old Business:

Launch of the Self reporting HOY, Helen Ingersoll has a document prepared to send to the Members regarding the self reporting.. Will discussed the details of the self reporting as well as any issues that the Board had. It was agreed that a letter should go out to all Members before the Gala.  Sarah Bookner will send out January 8, 2025

Website Helen got additional information from a second website company  and we are awaiting a quote. Sarah discussed her meeting after she and WIll talked with the first website supplier. There was discussion by Will and Sarah about goals and issues in the website with Board discussion.

New Business:

New committee members 

    Todd Erikson - Competition Chair

    Katherine Thornton - Eventing Chair

    Lisa Chisolm - Communications Chair

Both DAL positions will be charged with overseeing positional duties  Volunteer Coordination and Sponsorship Coordinator

2025 Competitions dates and locations discussion

    Move Autumn Leaves date from Oct 31- Nov 2 to December 12-14. Due to the change in the USDF Finals to our chosen weekend of Autumn Leaves and subsequent moving up or Regionals  it is recommended that we change the date. Sarah Bookner made a motion to move the Autumn Leaves show to December 12-14. The motion was seconded by Erica Pawlak and the motion passed.

Harvest Moon Show and Equine Festival

    Discussion was had about the Harvest Moon Show in reference to the movement of USDF Finals and Regionals. There was Board discussion on the impact of these issues on a rated Show. 

Amy talked about the opportunities with the Carolina Horse Park for the Equine Festival coordinated with a Harvest Moon schooling show. 

Erica Pawlak made a motion to put our recognized Harvest Moon Show on hiatus for 2025 and make it to a Schooling Show and combine with our Equine Festival. It was seconded by Sarah Bookner and the motion passed.

The next meeting will be held at 4:00 PM January 11, 2025 at the Grandover Resort. All Members are invited to attend. 

Helen ingersoll adjourned the meeting at 9:03

Minutes approved by majority Board Vote and respectfully submitted by Tonya Bruno, Recording Secretary